HEPNet 2025 Conference

Registration Policies, Planning, & Agreement Information

Please review the following policies prior to continuing with your conference registration. 

Overview

Payment is accepted via credit card or check. If paying by credit card, payment is due with the online registration form. If you prefer to pay by check, click to pay by invoice and mail in a check.

Checks must be payable to “Higher Education Protection Network.” You will be emailed a receipt and a confirmation. An email address is required to receive a receipt/confirmation of registration. If you do not receive an email, please contact us at [email protected].

HEPNet celebrates equity, diversity, and inclusion

HEPNet strives to offer every attendee a welcoming and inclusive conference experience. To help us make sure that we make your experience as enjoyable and comfortable as possible, please contact HEPNet executive director, Lindsay Bond if you think you might require accommodation beyond what you have commonly found available at past conferences. If you don’t have past conference experience to reference, give us a call anyway—when in doubt, please reach out.

Refund policy for conference registration cancellations

Refunds will not be issued for virtual conference registrations. Recordings will be available after the event. All in-person conference cancellations and refund requests must be made in writing and mailed or emailed to:

HEPNet Conference Refund
P.O. Box 44
Canal Winchester, OH 43110
Email: [email protected]


Refund requests are processed according to the following time restrictions:

  • Refund requests received on or before June 30, 2025 will receive a full refund, minus a $50 processing fee. During this timeframe, if an in-person attendee would like to convert to virtual attendance, the difference in cost will be awarded, minus a $30 processing fee.
  • Refund requests received on or between July 1 and September 1, 2025 will receive a 50% refund, minus a $100 processing fee. During this timeframe, if an in-person attendee would like to convert to virtual attendance, 50% of the difference in cost will be awarded, minus a $30 processing fee.
  • Refunds cannot be guaranteed for requests received on or after September 1, 2025, or for no-shows at the conference. If an in-person attendee would like to convert to virtual attendance after September 1, 2025, they may join the virtual platform but will not receive any refund.
  • If a member is transferring to a non-member, the current non-member rate will apply.
  • There will be a $30 processing fee for any transfers.
  • Extenuating circumstances may warrant exceptions to the refund policy.


Media content ownership

HEPNet may use video, photos, and audio taken during this event to promote the Network and future events. Your registration form provides HEPNet with the unrestricted right to use media at its discretion for the purpose outlined above.

Helpful Information

What to wear

The recommended dress is business casual during all workshops and presentations. 

Venue

Join us at the University of North Carolina Chapel Hill. 

Hotel

HEPNet has arranged a room block at the Carolina Inn.
Hotel Booking Link - valid until August 28, 2025.  

Rates: $264/night + tax, waived amenity fee
Check in: 4:00pm, Check out: 11:00am
There is also a block at The Graduate.

Hotel Booking Link - valid until August 28, 2025

Rates: $249/night + tax 

Check in: 4:00pm, Check out: 11:00am

Transportation

The main airport in North Carolina is the Raleigh-Durham International Airport (RDU). 

To get from Raleigh-Durham International Airport (RDU):

By Car (Fastest - ~25 minutes)

  1. Take I-40 W from Airport Blvd.
  2. Continue on I-40 W for about 15 miles.
  3. Take Exit 273 for NC-54 W toward Chapel Hill.
  4. Follow NC-54 W for about 4 miles.
  5. Take the exit for US-15/501 S/Fordham Blvd.
  6. Turn right onto Manning Dr or Raleigh Rd, depending on your destination at UNC.

By Public Transit (~1 hour 15 min)

  1. Take GoTriangle Bus Route 100 from RDU to GoTriangle Regional Transit Center (RTC).
  2. Transfer to GoTriangle Bus Route 800 toward Chapel Hill.
  3. At Eubanks Park & Ride, transfer to Chapel Hill Transit Bus (various routes go to UNC’s campus).

By Rideshare/Taxi (~25 minutes)

  • Uber/Lyft and taxis are available at RDU.
  • Expect to pay around $30-$50 depending on traffic.

To get from Charlotte Douglas International Airport (CLT) to UNC Chapel Hill, you have several transportation options:

Driving (Fastest Option)
  • Distance: ~140 miles
  • Time: ~2 hours 15 minutes
  • Route: Take I-85 North to Durham, then US-15/501 South to Chapel Hill.
Public Transportation (Budget-Friendly but Longer)
  1. Take the Charlotte Area Transit System (CATS) Sprinter Bus to the Charlotte Greyhound or Amtrak station.
  2. Bus Option: Greyhound or FlixBus to Durham, then take a GoTriangle Route 400 or 405 bus to Chapel Hill.
  3. Train Option: Amtrak from Charlotte to Durham, then take the GoTriangle bus or a taxi to UNC.
Direct Bus (FlixBus/Greyhound)
  • FlixBus has routes from Charlotte to Durham (~2.5-3 hours).
  • From Durham, take a local bus (GoTriangle 400 or 405) or an Uber/Lyft to Chapel Hill.
Flight + Ground Transport (Not Recommended)
  • No direct flights from CLT to Chapel Hill.
  • You could fly to RDU (Raleigh-Durham International Airport) and take a shuttle, Uber, or GoTriangle bus to Chapel Hill, but it's usually not worth the cost and hassle for such a short distance.

 What to do

Check out all that Chapel Hill, NC has to offer! 

Register here